Prepare your inputs for File inventory and duplicate report
This file inventory and duplicate report inputs page covers file inventory and duplicate report generator. First, choose one small task you can check by hand. Then follow the steps below and compare the result with your source information.
The download is an offline record workspace. This page explains one part of its use. For the full process, follow the ten linked guides in order or open the section you need. Keep your source notes with your working files.
Gather information before you begin
The product exposes these inputs: File reference; Folder; Document type; Owner; Version; Review date; Action.
For file inventory and duplicate report generator, use a consistent naming convention and a single reference period or project. Keep the source of every figure or statement so that you can correct it later.
- File reference: decide the value, its source and whether it refers to a date, quantity, amount or description before entering it.
- Folder: decide the value, its source and whether it refers to a date, quantity, amount or description before entering it.
- Document type: decide the value, its source and whether it refers to a date, quantity, amount or description before entering it.
- Owner: decide the value, its source and whether it refers to a date, quantity, amount or description before entering it.
- Version: decide the value, its source and whether it refers to a date, quantity, amount or description before entering it.
- Review date: decide the value, its source and whether it refers to a date, quantity, amount or description before entering it.
- Action: decide the value, its source and whether it refers to a date, quantity, amount or description before entering it.
Avoid ambiguous inputs
Use clear references instead of vague names. Check date order, spelling and duplicate entries before exporting or publishing.
Work with fictional information during practice. Enter real customer or business information only when you understand where the tool stores it and who can access that device or server.
Match inputs to the supported scope
Manual records and exports. No live portal, automatic monitoring, matching, notifications or multi-user access. See RUN-SCRIPTS.txt for required setup and safety limits.
Keep a clear source record
For each input, note where it came from and when you checked it. For example, a value from last month may not fit the current period. This simple note makes later corrections much easier.
Next, give related items the same reference. However, keep separate tasks in separate records. Before you begin, resolve missing values and duplicates. If a value is unknown, do not silently replace it with zero.
Details to check in this product
- File reference: confirm the source and keep a clear reference.
- Folder: check the value against your practice case.
- Document type: review the result before you save or share it.
- Owner: confirm the source and keep a clear reference.
- Version: check the value against your practice case.
- Review date: review the result before you save or share it.
- Action: confirm the source and keep a clear reference.
A useful reference
Learn how browser storage differs from a file backup. Read the MDN explanation of browser storage for more detail.